PICS for the 2022/23 ILR Year

Owned by Joe Robson (Unlicensed)
Last updated: Sept 06, 2022 by Caroline Elliott
3 min read

This page outlines the key changes in the new version of PICSWeb for the 2022/23 ILR year, in keeping with the changes to the ILR Specification.

General guidance on cross-year working is available in the ILR Year-End Processes section.

A PDF guide on PICS 22.00 from our training team is available to download below:

ILR Changes

This is a year of minimal change to the ILR, though some updates have been required in PICSWeb to handle the some new fields and specifications. The following updates have been made to ILR data capture:

  • It is now possible to record two OET values against an Employment Status record.

  • OET codes 2 and 3 are now available.

  • Skills Bootcamps can now be recorded with Funding Model 37 and Programme Type 32. Contract Reference Number and DAM FAMs have been enabled on programme aims to allow for this.

  • Combined Authorities programmes can be recorded with Programme Type 33. Learning Start Date Postcode has been enabled on programme aims to allow for this.

  • Preferred Method of Contact (PMC) cannot be recorded for learners starting on/after 1st August 2022.

  • Restricted Use Indicator (RUI) codes 6 and 7 cannot be recorded for learners starting on/after 1st August 2022.

  • Aim HE field Student instance identifier (NUMHUS) is no longer available in the 2022 ILR and has been moved to the 2021 fields section.

  • The LDM code list has been updated.

  • All historic data entry fields for 2020 have been replaced with 2021 fields.

TNP and PMR Capture

The ILR Specification for 2022/23 instructs providers to exclude any cost over the Cap Band when recording the Total Negotiated Price (TNP) for a Learner. To support this, we have added a new TNP type, TNPX, for Additional Employer Price to represent any additional charges to the employer over the cap band.

Like other TNP types, the Additional Employer Price TNP will be used to generate PMR records with a type PMRX for the learner. Unlike other values, however, this TNP and related PMRs will not be exported in the ILR.

The new Additional Employer Price field has also been added to the following locations:

Apprenticeship Service Changes

New ILR fields have been added to capture Recognised Prior Learning (RPL) for apprenticeship starts on or after the 1st August 2022. These can now be entered in PICSWeb and included in the bulk AS upload. The following new fields are used to record recognised prior learning:

  • AS RPL Identified

  • AS Duration Reduced By

  • AS Price Reduced By

These fields are available in the ILR Learner tab in the Learner ILR Summary.

They are also available for applicants in the Financial Details tab in the Applicant Summary.

2021/22 Actions

You can process and submit ILR data for the 2021/22 year until the 20th October 2022.