Learner Assessments Report in PICSWeb
The Learner Assessments Report produces a list of Assessments that are linked to Learners that meet the specified criteria.
Report Options
The following customisation options are available:
Learners Report Type – This controls which date is used in the learner record to determine whether assessments for that learner will be included.
Choosing In Learning Between Dates will include any learners whose programme overlaps with the date range.
Choosing Starters Between Dates will include any learners whose Start Date falls within the date range.
Choosing Leavers Between Dates will include any learners whose Actual End Date falls within the date range.
Choosing Created Between Dates will include any learners whose Created Date falls within the date range.
Learners From and To – Here you can specify the date range that will determine which learners are included in the report. You can either choose a Fixed Date and choose the relevant dates from the calendar date selector, or choose one of the relative values such as Today, Start of Week, Start of Month or others. If you choose a relative value, it is possible to add a positive or negative Offset value, which will adjust the date by the specified number of weeks. For example, choosing End of Week with a +1 Weeks Offset value will run the report from the end of the next week.
Report Type – This controls which date is used in the assessment record to determine whether it is included. You can either filter by the Due or Done dates or select All to have assessments with either date within the range included.
Assessment From and To – Here you can specify the date range that will determine which assessments are included in the report. This works the same way as the Learners From and To explained above.
Assessment Type – Here you can restrict the report to assessments of a certain Type. You can add multiple types to the field and remove any added ones by selecting the X icon.
Assessment Status – Here you can restrict the report to assessments of a certain Status.
Stage – Here you can restrict the report to assessments of a certain Stage.
Method – Here you can restrict the report to assessments of a certain Method.
Grade – Here you can restrict the report to assessments of a certain Grade.
Learner Tags – Here you can restrict the report to assessments for learners with specific Tags. Choosing a tag from the drop-down menu will add it to the field. You can add multiple tags to the field and remove any added ones by selecting the X icon. The following tag options are available:
Any – This will restrict the report to learners that have at least one of the specified tags.
All – This will restrict the report to learners that have every specified tag.
None – This will restrict the report to learners that do not have any of the specified tags.
Site – Here you can restrict the report to learners linked to a specific Site.
Qualification Plan – Here you can restrict the report to learners linked to a specific Qualification Plan.
Contract – Here you can restrict the report to learners linked to a specific Contract.
Programme – Here you can restrict the report to learners enrolled on a specific programme.
Funding Organisation – Here you can restrict the report to learners associated with a specific funding organisation.
Past Expected End – If this is ticked, only learners that have passed their Expected End Date will be included.
On Break-in-Learning – Here you can choose whether to include learners on a Break in Learning. You can choose whether to include All Learners, Exclude those on a break in learning, or restrict the report to Only learners on a break in learning.
Report Output
The learner assessments report consists of a single sheet listing all matching assessment records. For each assessment, the linked learner’s Ident, First Name and Surname will also be shown, as well as any Optional Fields you have chosen when building the report.
