Learner Validation Report in PICSWeb

Owned by Joe Robson (Unlicensed)
Last updated: Oct 11, 2022
2 min read

 

The Learner Validation Report runs Validation on specified learners and produces a list of any validation errors found.

This report only applies the current ILR year rules, regardless of which learners are included by the selection options. This means that it may not be suitable for fully validating ILR records for previous years (either FIS or SLD may be better for that purpose).

Report Options

The following customisation options are available:

  • Report Type – This controls which date is used in the learner record to determine whether that learner will be included. Choosing In Learning Between Dates will include any learners whose programme overlaps with the date range. Choosing Starters Between Dates will include any learners whose Start Date falls within the date range. Choosing Leavers Between Dates will include any learners whose Actual End Date falls within the date range. Choosing Created Between Dates will include any learners whose Created Date falls within the date range.

  • From and To – Here you can specify the date range that will determine which learners are included in the report. You can either choose a Fixed Date and choose the relevant dates from the calendar date selector, or choose one of the relative values such as Today, Start of Week, Start of Month or others. If you choose a relative value, it is possible to add a positive or negative Offset value, which will adjust the date by the specified number of weeks. For example, choosing End of Week with a +1 Weeks Offset value will run the report from the end of the next week.

  • Learner Tags – Here you can restrict the report to learners with specific Tags. Choosing a tag from the drop-down menu will add it to the field. You can add multiple tags to the field and remove any added ones by selecting the X icon. The following tag options are available:

    • Any – This will restrict the report to learners that have at least one of the specified tags.

    • All – This will restrict the report to learners that have every specified tag.

    • None – This will restrict the report to learners that do not have any of the specified tags.

  • Site – Here you can restrict the report to learners linked to a specific Site.

  • Qualification Plan – Here you can restrict the report to learners linked to a specific Qualification Plan.

  • Contract – Here you can restrict the report to learners linked to a specific Contract.

  • Programme – Here you can restrict the report to learners enrolled on a specific programme.

Report Output

The learner validation report consists of a single sheet listing any validation errors found. Along with learner and error details, any Optional Fields chosen when building the report will be included as additional columns.