Officer Data Changes Report in PICSWeb

Owned by Joe Robson (Unlicensed)
Last updated: Apr 11, 2022
3 min read

The Officer Data Changes Report produces a list of changes made to your Officer Records that meet the specified criteria.

Report Options

The following customisation options are available:

  • Changes From and To – Here you can specify the date range that will determine which changes are included in the report. You can either choose a Fixed Date and choose the relevant dates from the calendar date selector, or choose one of the relative values such as Today, Start of Week, Start of Month or others. If you choose a relative value, it is possible to add a positive or negative Offset value, which will adjust the date by the specified number of weeks. For example, choosing End of Week with a +1 Weeks Offset value will run the report from the end of the next week.

  • Changed By – Here you can restrict the report to changes made by a specific PICSWeb user.

  • Change Type – Here you can restrict the report to specific types of data change. This can either be a Create officer action, an officer Update, or a Delete officer action. You can add multiple statuses to the field and remove any added ones by selecting the X icon.

  • Table Name – Here you can restrict the report to changes within a specific area of the Officer Record.

  • Field Name – Here you can restrict the report to a specific field within the Table specified above.

  • Field Data Type – Here you can restrict the report to fields of a specific format.

  • Officer Report Type – This controls which date is used in the officer record to determine whether changes for that officer will be included.

    • Choosing Created Between Dates will include any officers whose Created Date falls within the date range.

    • Choosing Started Between Dates will include any officers whose Start Date falls within the date range.

    • Choosing DBS End Between Dates will include any officers whose DBS Check End Date falls within the date range.

    • Choosing Modified Between Dates will include any officers whose records have been changed at all within the date range.

    • Choosing All will include all officers.

  • Officer From and To – Here you can specify the date range that will determine which officers have their changes included in the report. You can either choose a Fixed Date and choose the relevant dates from the calendar date selector, or choose one of the relative values such as Today, Start of Week, Start of Month or others. If you choose a relative value, it is possible to add a positive or negative Offset value, which will adjust the date by the specified number of weeks. For example, choosing End of Week with a +1 Weeks Offset value will run the report from the end of the next week.

  • Tags – Here you can restrict the report to changes for officers with specific Tags. Choosing a tag from the drop-down menu will add it to the field. You can add multiple tags to the field and remove any added ones by selecting the X icon. The following tag options are available:

    • Any – This will restrict the report to officers that have at least one of the specified tags.

    • All – This will restrict the report to officers that have every specified tag.

    • None – This will restrict the report to officers that do not have any of the specified tags.

  • Roles – Here you can restrict the report to changes for officers with specific roles. You can add multiple roles to the field and remove any added ones by selecting the X icon.

  • Sites – Here you can restrict the report to changes for officers linked to specific Sites. You can add multiple sites to the field and remove any added ones by selecting the X icon.

Report Output

The officer data changes report consists of a single sheet listing all matching changes. Along with the relevant officer details and any Optional Fields, the Old Value and New Value for each changed field will be displayed.