Courses in the PICSWeb Applicant Summary

Owned by Joe Robson (Unlicensed)
Last updated: Aug 30, 2022
2 min read

The Courses tab in the Applicant Summary shows any Courses that the applicant is or has been enrolled on.

You cannot enrol an applicant onto a course from this page. Instead, you will need to go to the relevant Course Summary and enrol them from there, or create a Batch Enrolment that includes the applicant.

For each course enrolment, the following details are shown:

  • Course – Selecting this will take you to the corresponding Course Summary.

  • Enrolment Date

  • Start Date

  • End Date

  • Status – This will indicate whether the course is Active or Dormant.

Filtering the Course List

The following searching and filtering options are available by default above the list. Once you have entered the necessary details, press Enter or select the Search icon to run the search and apply your filters.

  • Sort By – Here you can use the drop-down menu to choose how the list is ordered.

  • Quick Enrolment Dates – This drop-down menu contains some predefined options to filter according to the applicant's enrolment and leaving dates.

  • Search – Here you can search by course Name.

  • Number of records – Here you can use the drop-down menu to choose how many results are displayed per page.

Along with these, additional fields can be added by selecting More. Choosing a field will add it to the top bar, where it works like the filters explained above. The following fields are available:

  • Enrolment ID

  • Starts From date

  • Ends Before date

  • Enrolment Date

Exporting the Course List

Selecting More shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.

Course Actions

Selecting the ... icon by a course in the list will open a menu with the following options:

  • Edit Enrolment – This will open a window where you can Edit the Enrolment for the applicant.

  • Edit Attendance – This will open a window where you can Record Attendance for the applicant for all Sessions within the course.

  • Delete – This will not delete the entire course but instead remove the applicant's enrolment. You will be prompted to confirm that you want to remove the course.