Enrolling Learners in Smart Assessor with PICSWeb
- Joe Robson (Unlicensed)
This feature is only available to users licensed for Smart Assessor Integration.
Before you can upload learners to Smart Assessor, you will need to follow the instructions to Enable the Smart Assessor Integration in PICSWeb.
Learners can be uploaded to the Smart Assessor ePortfolio from their learner record in PICSWeb. Qualification and progression data from Smart Assessor will then be used to update the corresponding data fields in the PICSWeb record.
To do this, go to the learner’s Delivery Plan. At the bottom of the learner details section on the left-hand side of the page will be a link to Create in Smart Assessor. If the learner has already been enrolled, their Smart Assessor details will be displayed here instead.
Selecting this will open a window showing which learner details will be sent to Smart Assessor. The following details will be sent:
Full Name
Email
Start Date
Qualifications – This lists the Reference codes and Titles for all Qualifications linked to the learner. The Smart Assessor Status column indicates whether or not the qualification is available in Smart Assessor for the learner.
After checking the details, select Create in Smart Assessor. A record will be created for the learner, enrolled onto all of their PICSWeb qualifications that are available in Smart Assessor.
If the Send Learner Welcome Email setting is switched on in Smart Assessor Integration Settings, the learner will be sent an email with a welcome message and a link to log in to their new Smart Assessor account.