Learner Qualification List in PICSWeb

Owned by Joe Robson (Unlicensed)
Last updated: Oct 11, 2022
3 min read

Selecting Learners > Qualifications from the side menu will open the Learner Qualifications page. This page displays all qualifications linked to all learners in PICSWeb. Qualifications for individual learners are held in the Qualifications tab in the Learner Delivery Plan.

Qualification List

The qualification list displays any qualifications that match the filters set above the list. For each qualification, the following details are shown:

  • Learner Risk Band

  • Learner – Selecting this will open the corresponding Learner Summary.

  • Programme

  • Qualification Reference Code

  • Qualification Title

  • Qualification Start Date

  • Qualification Expected End Date

  • Qualification Actual End Date

Filtering the List

The following searching and filtering options are available by default above the list. Once you have entered the necessary details, press Enter or select the Search icon to run the search and apply your filters.

  • Sort By – Here you can use the drop-down menu to choose how the list is ordered.

  • Search – Here you can search by learner name, learner ID code, qualification title, or qualification reference code.

  • Qualification – A search bar is available at the top of the qualification drop-down menu.

  • Tags – Selecting the Search... box will open a drop-down menu where you can add multiple Tags to search by. The following search options are available:

    • Any – This will filter the list to records that contain at least one of the specified tags.

    • All – This will filter the list to records that contain every specified tag.

    • None – This will filter the list to records that do not have any of the specified tags.

  • Programme

  • Risk Band

  • Number of Records Displayed

Along with these, additional fields can be added by selecting More. Choosing a field will add it to the top bar, where it works like the filters explained above. The following fields are available:

  • System Status

  • Contract

  • Qualification Plan

  • Officer

  • Subcontractor

  • Employer

  • Funding Organisation

  • Learner Reference Number

  • Postcode

  • Unique Learner Number (ULN)

  • On Break-in-Learning

  • Created Date

  • Started Date

  • Ended Date

  • Expected End Date

  • Learner Validation Status

  • AS Cohort

  • Has AS Cohort

Exporting the List

Selecting More also shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.

Qualification Actions

Using the tickboxes to the left of each qualification will display the following options for bulk processing. You can use the tickbox at the top of the list to select and deselect all qualifications in the current list.

  • Update All – This will open a window where you can Update Qualification Details.

  • Edit Registration – Selecting the  icon by Update All then choosing Edit Registration will open a Bulk Update window where you can edit these details.

  • Edit Completion – Selecting the  icon by Update All then choosing Edit Completion will open a Bulk Update window where you can edit these details.

  • Edit Certification – Selecting the  icon by Update All then choosing Edit Certification will open a Bulk Update window where you can edit these details.

Along with these actions, selecting the ... icon by a qualification in the list will open a menu with the following options:

  • Summary – This will open the corresponding Qualification Summary.

  • Edit – This will open a window where you can Edit the Qualification. If you want to edit the Learning Aim that the qualification is a part of, you will need to go to the Learning Aims tab in the ILR Summary and open the Learning Aim Summary.

  • Delete – You will be prompted to confirm that you want to remove the qualification from the learner. You should only delete a qualification record if it has been entered by mistake.