Bulk Updating Learner Qualifications in PICSWeb

Owned by Joe Robson (Unlicensed)
Last updated: May 17, 2022
3 min read

Some learner qualification details can be updated in bulk from the Learner Qualification List in PICSWeb. This can be done for general qualification details, registration details, completion details and certification details. To do this, use the tickboxes at the left of the list to select the qualifications you want to update. The tickbox at the top of the list can be used to select or deselect all qualifications in the current list.

The following options will then appear, each of which is explained in a section in this page:

  • Update All

  • Update All > Edit Registration

  • Update All > Edit Completion

  • Update All > Edit Certification

Updating Qualification Details

Selecting Update All will open a window where you can edit the following details. Before you can edit a field, you will need to tick the box to the left of the field to confirm that you want to edit it. Once you have made your changes, select Save to confirm them or Cancel to discard them.

  • Add Learner Tags – Here you can search for Tags to add to the learners. Selecting the X by any tag added to this field will remove it.

  • Remove Learner Tags – Here you can search for Tags to remove from any learners who have them added. Selecting the X by any tag added to this field will remove it.

  • Start Date – Selecting this field will open a calendar date selector.

  • Expected End Date – Selecting this field will open a calendar date selector.

  • Actual End Date – Selecting this field will open a calendar date selector.

  • Achieved Date – Selecting this field will open a calendar date selector.

  • Certificate Applied For Date – Selecting this field will open a calendar date selector.

  • Certificate Received Date – Selecting this field will open a calendar date selector.

  • Certificate Sent Out Date – Selecting this field will open a calendar date selector.

  • Certificate Sent To – Here you can specify the address that the certificate was sent to, or whether it was collected.

Updating Registration Details

Selecting  > Edit Registration will open a window where you can edit the Registered date and Registration Number for the selected qualifications. Selecting the Registered date field will open a calendar date selector. Once you have made your changes, select Save to confirm them or Cancel to discard them.

Updating Completion Details

Selecting  > Edit Completion will open a window where you can edit the End Date, Achieved date and Certificate Applied For date for the selected qualifications. Selecting any field will open a calendar date selector. Once you have made your changes, select Save to confirm them or Cancel to discard them.

Updating Certification Details

Selecting  > Edit Certification will open a window where you can edit the following fields for the selected qualifications:

  • Applied For date – Selecting this field will open a calendar date selector.

  • Received date – Selecting this field will open a calendar date selector.

  • Certificate Number

  • Sent Out date – Selecting this field will open a calendar date selector.

  • Sent To – Here you can specify the address that the certificate was sent to, or whether it was collected.

Once you have made your changes, select Save to confirm them or Cancel to discard them.