Prior Qualifications in the PICSWeb Learner Summary
The Prior Qualifications tab in the Learner Summary shows any qualifications achieved by the learner before their programme began. For each qualification, the following details are shown:
Achieved Date
Title
Level
Grade
If you have Database Administrator permissions, you can maintain the prior qualification list in the Prior Qualifications section of PICSWeb configuration.
You will be informed if any qualifications in the list have been downloaded from the LRS over a month ago. If this is the case, a link will be displayed for you to Update the Qualifications.
Filtering the Prior Qualification List
The option to filter the qualification list by Number of Records is available from above the list. Once you have entered the necessary details, press Enter or select the Search icon to run the search and apply your filters.
Exporting the Prior Qualification List
Selecting More shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.
Adding a New Prior Qualification
Selecting (Actions > ) Add Prior Qualification in the prior qualifications tab will open a window where you can link a new qualification to the learner. The following details are available:
Title
Achieved date – Selecting this field will open a calendar date selector.
Level
Grade
Once you have finished, select Save to add the qualification or Cancel to discard it. Further details can be added by editing the qualification, as explained below.
Editing Prior Qualifications
Selecting ... > Edit by a qualification in the list will open a window where you can edit the following details:
Title
Achieved date – Selecting this field will open a calendar date selector.
Qualification
Level
Grade
Certification Status
Verified Type
Verified Date – Selecting this field will open a calendar date selector.
Proxy Type
Proportion
Expires date – Selecting this field will open a calendar date selector.
Proxy Notes
Relaxation For
Prior Qualification Actions
Along with adding and editing qualifications, the following actions are available from the prior qualification list:
Details – Selecting ... > Details by a qualification in the list will open a window where you can view all details recorded for the qualification. The information shown here will depend on which fields have been completed in the edit window explained above.
Delete – Selecting ... > Delete by a record in the list will remove the qualification from the learner record. You will be prompted to confirm before the record is removed.