Learners in the PICSWeb Officer Summary

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The Learners tab in the Officer Summary lists all Learners who are linked to the officer in any capacity. For each learner, the following details are shown:

  • Risk Band – This indicates the level of risk associated with the learner, ranging from green (low-risk) to yellow (medium-risk) and red (high-risk). A grey dot means that no risk level has been set.
  • Full Name – Selecting this will take you to the corresponding Learner Summary.
  • Tags – Selecting the  icon will expand a list of Tags attached to the learner. You can select the X within a tag to remove it, or select the + icon to add new tags.
  • Programme
  • Start Date
  • Expected End Date
  • Actual End Date

Filtering the Learner List

The following searching and filtering options are available by default above the list. Once you have entered the necessary details, press Enter or select the  icon to run the search and apply your filters.

  • Sort By – Here you can use the drop-down menu to choose how the list is ordered.
  • Search – Here you can search by Learner Name or Learner ID.
  • Status
  • Tags – Selecting the Search... box will open a drop-down menu where you can add multiple Tags to search by. The following search options are available:

    • Any – This will filter the list to records that contain at least one of the specified tags.
    • All – This will filter the list to records that contain every specified tag.
    • None – This will filter the list to records that do not have any of the specified tags.
  • Site
  • Programme
  • Risk Band
  • Number of records displayed

Along with these, additional fields can be added by selecting More. Choosing a field will add it to the top bar, where it works like the filters explained above. The following fields are available:

  • Ident
  • Officer
  • Funding Organisation
  • Learner Reference Number
  • Postcode
  • Unique Learner Number (ULN)
  • Created date
  • Started date
  • Ended date
  • Expected Ended date

Exporting the Learner List

Selecting More shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.

Learner Actions

The following actions are available from the learner tab:

  • Summary – Selecting ... > Summary by a learner in the list will take you to the corresponding Learner Summary.
  • Delete – Selecting ... > Delete by a learner in the list will soft-delete the learner from the entire database, not just the officer record. The learner will still appear in the list, but they will be flagged as Deleted. You will be prompted to confirm before you delete the record.