Vacancies in the PICSWeb Organisation Summary

Owned by Joe Robson (Unlicensed)
Last updated: Sept 23, 2022
3 min read

The Vacancies tab in the Organisation Summary lists all Vacancies linked to the organisation record. For each vacancy, the following details are shown:

  • Title – Selecting this will take you to the corresponding Vacancy Summary.

  • Tags – Selecting the label icon will expand a list of Tags attached to the vacancy. You can select the X within a tag to remove it, or select the + icon to add new tags.

  • Contact – Selecting this will take you to the corresponding Officer Summary.

  • Type

  • Number of Places

  • Status

Filtering the Vacancy List

The following searching and filtering options are available by default above the list. Once you have entered the necessary details, press Enter or select the Search icon to run the search and apply your filters.

  • Sort By – Here you can use the drop-down menu to choose how the list is ordered.

  • Search – Here you can search by vacancy Name or ID.

  • Tags – Selecting the Search... box will open a drop-down menu where you can add multiple Tags to search by. The following search options are available:

    • Any – This will filter the list to records that contain at least one of the specified tags.

    • All – This will filter the list to records that contain every specified tag.

    • None – This will filter the list to records that do not have any of the specified tags.

  • Status

  • Number of records displayed

  • Has Applications

Along with these, additional fields can be added by selecting More. Choosing a field will add it to the top bar, where it works like the filters explained above. The following fields are available:

  • Opens After date

  • Closes Before date

  • Is New

  • Standard Occupational Classification (SOC) code

  • Sector Subject Area (SSA)

  • Occupational Area

Exporting the Vacancy List

Selecting More shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.

Creating a New Vacancy

Selecting Create Vacancy in the vacancies tab will open a window where you can create a new vacancy for the organisation. In this window, you can first enter a Title for the vacancy.

If you are using the Recruit an Apprentice Integration, you will be able to specify whether the new vacancy is a Recruit an Apprentice Vacancy. This process is explained in Uploading Vacancies to the RAA Service.

After this, the following options are available:

  • Save – This will save the vacancy and take you to a window where you can add further details. This window is explained in Editing Vacancies in PICSWeb.

  • Save > Save and View Summary – This will save the vacancy and take you to the Vacancy Summary page.

  • Save > Save and Close – This will save the vacancy and return you to the organisation summary.

  • Cancel – This will discard the vacancy without saving.

Vacancy Actions

The following actions are available from the vacancy tab:

  • Summary – Selecting ... > Summary by a vacancy in the list will take you to the corresponding Vacancy Summary.

  • Edit – Selecting ... > Edit by a vacancy in the list will open the Edit Vacancy window.

  • Delete – Selecting ... > Delete by a vacancy in the list will delete the vacancy record. You will asked to confirm before the vacancy is deleted.