Employment Status in the PICSWeb Learner ILR Summary

Owned by Joe Robson (Unlicensed)
Last updated: Jul 06, 2022
3 min read

The Employment Status tab in the Learner ILR Summary shows any Employment Statuses that the learner has been through in their programme. For each status, the following details are shown:

  • Status Type – This indicates if the status was relevant before, during, or after the learner's enrolment.

  • Date Applies – This is the date from which the status applies.

  • Status

  • Employer – Selecting this will take you to the relevant Organisation Summary page.

  • Employer Reference code

Filtering the Status List

The option to filter the status list by Number of Records is available from above the list. Once you have entered the necessary details, press Enter or select the  icon to run the search and apply your filters.

Exporting the Status List

Selecting More shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.

Adding a New Employment Status

Selecting Add Employment Status in the Employment Status tab will open a window where you can link a new status to the learner. The following details are available to add, as explained above:

  • Status Type

  • Status

  • Status Date

  • Employer

Once you have finished, select Save to add the new status or Cancel to discard it.

Editing Employment Status

Selecting ... > Edit by a status in the list will open a window where you can edit the following details:

  • Status Type

  • Status

  • Date Applies

  • Employer

  • AS Agreement ID – This field is necessary for Uploading Learners to the Apprenticeship Service.

  • Self Employment Indicator

  • Employment Intensity Indicator

  • Length of Unemployment

  • Length of Employment

  • Benefit Status Indicator

  • Previous Education Indicator

  • Small Employer

Once you have finished, select Save to apply the changes or Cancel to discard them.

Employment Status Actions

The following actions are available from the Employment Status tab:

  • Details – Selecting ... > Details by a status in the list will open a window where you can view the details shown in the list, as well as any details added when editing the status.

  • Delete – Selecting ... > Delete by a status in the list will remove the status from the learner. Bear in mind that this should only be done if a status was entered in error. If the status has changed, you should instead add a new status to reflect the change. You will be asked to confirm before the status is deleted.