Prior Qualifications in the PICSWeb Applicant Summary

The Prior Qualifications tab in the Applicant Summary shows any prior qualifications that have been linked to the applicant. For each qualification, the following details are shown:

  • Achieved date

  • Title

  • Level

  • Grade

If you have Database Administrator permissions, you can maintain the prior qualification list in the Prior Qualifications section of PICSWeb configuration.

Viewing the Applicant PLR

If you have obtained the applicant ULN from the LRS in the Programme tab, a button will be available in the Actions menu to view the applicant's PLR. You can use this to verify any previous qualifications achieved by the applicant.

Filtering the Prior Qualification List

The option to filter the prior qualification list by Number of Records is available from above the list. Once you have entered the necessary details, press Enter or select the Search icon to run the search and apply your filters.

Exporting the Prior Qualification List

Selecting More shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.

Adding a New Prior Qualification

Selecting (Actions >) Add Prior Qualification in the prior qualifications tab will open a window where you can link a new prior qualification to the applicant. You can enter the following details for the qualification:

  • Title

  • Achieved date – Selecting this field will open a calendar date selector.

  • Level

  • Grade

Select Save to add the prior qualification or Cancel to discard it.

Editing Prior Qualifications

Selecting ... > Edit by a prior qualification in the list will open a window where you can edit various details. A Find Field search bar is available at the top-right to search for a field. As you enter text, the list of fields will update automatically. The following fields are available:

  • Title

  • Achieved date – Selecting this field will open a calendar date selector.

  • Qualification – You can use the drop-down menu to choose from the available qualifications. A search bar is available at the top of the menu.

  • Level

  • Grade

  • Certification Status

  • Verified type

  • Verified Date – Selecting this field will open a calendar date selector.

  • Proxy Type

  • Proportion

  • Expires date – Selecting this field will open a calendar date selector.

  • Proxy Notes

  • Relaxation For

Prior Qualification Actions

The following actions are available from the prior qualifications tab:

  • Details – Selecting ... > Details by a prior qualification in the list will open a window where you can view all details recorded for the qualification. The information shown here will depend on which fields have been completed in the edit window explained above. If a certificate has been attached, options will be available to either Download or Delete the certificate file.

  • Upload Certificate – Selecting ... > Upload Certificate by a prior qualification in the list, or selecting Upload Certificate in the Details window, will open a window where you can upload a certification file to attach to the qualification. Once you have specified the file, select Upload to attach it. You can Download any attached file by going to the Details window as explained above.

  • Delete – Selecting ... > Delete will remove the prior qualification from the applicant record. You will be prompted to confirm before the qualification is removed.