Adding Apprenticeship Standards to PICSWeb

Owned by Joe Robson (Unlicensed)
Last updated: Dec 01, 2022
3 min read

To deliver an Apprenticeship Standard through PICSWeb, you will need to add the different elements that make it up in Qualification Configuration. This page explains how to find the necessary information for the standard and add it into PICSWeb.

Obtaining the Standard Code

Before you add your standards into PICSWeb, you will need their Standard Code to hand. This is the two- or three-digit code used to classify the standard by the ESFA. If you are unaware of any of the relevant codes, they can be found using the Find a Learning Aim service.

To find a code, simply set the Type of Learning drop-down menu to Standards, enter your search terms and select Search.

After running the search, look for the correct result and make a note of the Code displayed (196 in the example below).

Selecting the standard title will open the full standard page, where you can view additional details.

Selecting Related Learning Aims here will show you the Reference code for the Learning Aim for the standard.

Adding Standards to PICSWeb Qualification Configuration

You can now add the qualifications that make up the standard into PICSWeb Qualification Configuration. Qualifications will need to be added to represent the following components:

  • Main Aim

  • On Programme Learning

  • Gateway

  • End Point Assessment

When you Add a New Qualification, you will be prompted to enter the VQ Reference. This is the Standard Code explained above followed by a two-letter code to indicate which part of the standard is represented by the qualification.

The following codes are used:

  • AS (Main Aim)

  • OP (On Programme Learning)

  • GW (Gateway)

  • EP (End Point Assessment)

For example, the VQ Reference in the screenshot below indicates that the qualification represents the Main Aim for the Business Administrator apprenticeship standard.

Once you Save the qualification, you can enter the rest of the qualification details as necessary.

Once you have added the Main Aim, you will need to enter some additional details in the Qualification Summary:

  • In the Edit Window, add Main Aim to the Types field.

  • In the Edit Window, make sure that the Level has been set and is accurate.

  • In the Additional Details tab, select Edit to open the edit window and search for the corresponding qualification in the Export in ILR as field.

Once you have added all four qualifications, the standard will be ready to add to learners or Qualification Plans as necessary.