PICS Reports contain several different ways to report on course attendance, each suited to different reporting needs. The following Report Templates are available to report on attendance:

• Course Session Attendance Report – This report is designed for a spreadsheet output.

• Course Session Attendance Summary Report – This report is designed to be used as an Interactive Report and can be used to analyse your attendance data against many different criteria.

As well as these dedicated attendance report templates, other options are available to report on learner attendance using Optional Output fields. The following attendance summaries are available:

Course Attendance Summary

The Learner Enrolments report contains the option to include the Course Attendance Summary as an Optional Output. If this option is ticked, additional columns will be added reporting on the learner’s attendance for the Course Enrolment named in the current row.

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The following columns will be added:

• Course Attendance - Sessions – This shows the number of sessions that the learner is expected to attend based on their course enrolment dates.

• Course Attendance - GLH – This shows the sum of Guided Learning Hours (GLH) recorded for all attended sessions. This will count either the manually entered GLH value for the learner or the default GLH for the session if no manual value was recorded.

• Course Attendance - % Attended – This shows the percentage of either Present or Late attendance recorded for all sessions.

• Course Attendance - Present – This shows the number of sessions with Present attendance recorded.

• Course Attendance - % Present – This shows the percentage of Present attendance recorded for all sessions.

• Course Attendance - Late – This shows the number of sessions with Late attendance recorded.

• Course Attendance - % Late – This shows the percentage of Late attendance recorded for all sessions.

• Course Attendance - Authorised – This shows the number of sessions with Authorised absence recorded.

• Course Attendance - Unauthorised – This shows the number of sessions with Unauthorised absence recorded.

• Course Attendance - % Absent – This shows the percentage of either Authorised or Unauthorised absence recorded for all sessions.

• Course Attendance - Unknown – This shows the number of sessions where the attendance value is unknown. This happens when a Custom Attendance Value is recorded that is not matched to either Present, Late, Authorised or Unauthorised values.

• Course Attendance - Not enrolled – This shows the number of sessions where the learner’s enrolment dates for the course do not cover the dates for that session. For example, if a learner does not enrol onto a course until two weeks after it begins, any sessions in those first two weeks will be counted here.

• Course Attendance - Future – This shows all sessions remaining after the current day until the end of the learner’s enrolment.

Learner Attendance Summary

The Learner Enrolments report contains the option to include the Course Attendance Summary as an Optional Output. If this option is ticked, additional columns will be added reporting on the learner’s attendance across every Course Enrolment included in the report.

Open

The following columns will be added:

• Learner Attendance - Sessions – This shows the number of sessions that the learner is expected to attend based on their course enrolment dates.

• Learner Attendance - GLH – This shows the sum of Guided Learning Hours (GLH) recorded for all attended sessions. This will count either the manually entered GLH value for the learner or the default GLH for the session if no manual value was recorded.

• Learner Attendance - % Attended – This shows the percentage of either Present or Late attendance recorded for all sessions.

• Learner Attendance - Present – This shows the number of sessions with Present attendance recorded.

• Learner Attendance - % Present – This shows the percentage of Present attendance recorded for all sessions.

• Learner Attendance - Late – This shows the number of sessions with Late attendance recorded.

• Learner Attendance - % Late – This shows the percentage of Late attendance recorded for all sessions.

• Learner Attendance - Authorised – This shows the number of sessions with Authorised absence recorded.

• Learner Attendance - Unauthorised – This shows the number of sessions with Unauthorised absence recorded.

• Learner Attendance - % Absent – This shows the percentage of either Authorised or Unauthorised absence recorded for all sessions.

• Learner Attendance - Unknown – This shows the number of sessions where the attendance value is unknown. This happens when a Custom Attendance Value is recorded that is not matched to either Present, Late, Authorised or Unauthorised values.

• Learner Attendance - Not enrolled – This shows the number of sessions where the learner’s enrolment dates for the course do not cover the dates for that session. For example, if a learner does not enrol onto a course until two weeks after it begins, any sessions in those first two weeks will be counted here.

• Learner Attendance - Future – This shows all sessions remaining after the current day until the end of the learner’s enrolment.

Learner Full Attendance Summary

Every Report Template for Learners contains the option to include the Learner Full Attendance Summary as an Optional Output. If this option is ticked, additional columns will be added reporting on the learner’s attendance across all of their Course Enrolments (not just those included in the report).

Therefore, each row will show the attendance for all courses recorded for the learner named in the row.

The following columns will be added:

• Learner Full Attendance - Sessions – This shows the number of sessions that the learner is expected to attend based on their course enrolment dates.

• Learner Full Attendance - GLH – This shows the sum of Guided Learning Hours (GLH) recorded for all attended sessions. This will count either the manually entered GLH value for the learner or the default GLH for the session if no manual value was recorded.

• Learner Full Attendance - % Attended – This shows the percentage of either Present or Late attendance recorded for all sessions.

• Learner Full Attendance - Present – This shows the number of sessions with Present attendance recorded.

• Learner Full Attendance - % Present – This shows the percentage of Present attendance recorded for all sessions.

• Learner Full Attendance - Late – This shows the number of sessions with Late attendance recorded.

• Learner Full Attendance - % Late – This shows the percentage of Late attendance recorded for all sessions.

• Learner Full Attendance - Authorised – This shows the number of sessions with Authorised absence recorded.

• Learner Full Attendance - Unauthorised – This shows the number of sessions with Unauthorised absence recorded.

• Learner Full Attendance - % Absent – This shows the percentage of either Authorised or Unauthorised absence recorded for all sessions.

• Learner Full Attendance - Unknown – This shows the number of sessions where the attendance value is unknown. This happens when a Custom Attendance Value is recorded that is not matched to either Present, Late, Authorised or Unauthorised values.

• Learner Full Attendance - Not enrolled – This shows the number of sessions where the learner’s enrolment dates for the course do not cover the dates for that session. For example, if a learner does not enrol onto a course until two weeks after it begins, any sessions in those first two weeks will be counted here.

• Learner Full Attendance - Future – This shows all sessions remaining after the current day until the end of the learner’s enrolment.