Traineeship Programme Achievement Rates in PICSWeb QAR Calculations

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Last updated: May 03, 2022 by Joe Robson (Unlicensed)
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Traineeship Programme Achievement Rates are limited to Traineeship programme aims with the following criteria:

Overall Achievement Rates

The Traineeship Programme overall achievement rates are calculated using the standard Overall Methodology and includes programme aims where the Actual End date is not blank. The main differences are:

  • In order to be identified as an achiever, a Positive Outcome must be recorded within 6 months of the programme end date.

  • The Outcome date is used to calculate the Hybrid End date / Overall Year.

Identifying a Positive Outcome

When a Traineeship aim has ended, in order to be deemed as an achiever there must be an ILR Destination and Progression record recorded with the following criteria:

  • The Learner Reference Number (LRN) matches the LRN of the aim

  • The Outcome Start date is on or after the Aim Actual End date

  • The Outcome Start date is within 180 days of the Aim Actual End date

  • The Outcome Type / Code must be one of the following combinations:

    • EDU2: Apprenticeship

    • EDU4: Other FE (Full time)

    • EDU5: Other FE (Part time)

    • EMP1: In paid employment for 16 hours or more per week

    • EMP3: Self employed

    • EMP4: Self employed for 16 hours or more per week

Calculating the Hybrid End / Overall Year

For Traineeship Programme aims, the hybrid end date is set to latest of:

  • Aim Actual End date

  • Aim Planned End date

  • as per Overdue Planned Break

  • Date first reported as Completed/Withdrawn

  • Traineeship Outcome Date

    • Where a positive destination exists (see above), the Outcome Start date of that destination record

    • Otherwise, Aim Actual End date plus 6 months

Timely Achievement Rates

The Traineeship Programme timely achievement rates are calculated using the standard Timely Methodology and include programme aims where the Planned End date is before the end of the PICSWeb Report period.

Calculation Summaries

Traineeship programme aim year cohorts

A. Overall achievement cohort

  1. Programme aim has programme type = 24

  2. And actual end date (AED) is not blank.

  3. And the programme aim hybrid end date is in the year being reported
    And that date is <= the end of the selected report date.

B. Timely achievement cohort

Not normally used for Traineeships

  1. Programme aim has programme type = 24.

  2. And planned end date (PED) is in the year reported
    And is before the end of the PICSWeb report period.

 Traineeship programme aim achievements

Note that any of the calculations below may be affected by the report options.

Cohort

From A or B above.

Maximum/Minimum Overall achievement. See details of the extended cohort used in these figures.

Achieved

Programme aims in Cohort where:

Outcome status = 1;

And there is an associated Destination or Progression record, with one of the following outcomes:
EDU 2, 4, 5
EMP 1, 3, 4

 

And (for Timely Success only) the AED is <= 90 days after the PED.

Maximum Overall achievement. All additional programme aims in the extended cohort are counted as achievers.

Minimum Overall achievement. No additional programme aims in the extended cohort are counted as achievers.

Achievement Rate

Achieved  x 100
  Cohort

 

 Other output calculations available for Table Type = Achievement, Retention and Pass rate

Completed

Programme aims in Cohort with completion status = 2

 

Retention Rate

Completed  x 100
   Cohort

 

Pass Rate

Achieved     x 100
Completed

percentage of completers to achievers

 

For more information, see the details of Excluded Aims and ILR Codes used in QAR.