Course List in PICSWeb

Owned by Joe Robson (Unlicensed)
Last updated: Sept 08, 2022
3 min read

Selecting Courses > Courses from the side menu will open the course list. This page displays any Courses that match the filters set above the list.

For each course, the following details are shown:

  • Title

  • Status – A flag will be shown if the course is Dormant.

  • Tags – Selecting the tag icon will expand a list of Tags attached to the course. You can select the X within a tag to remove it, or select the + icon to add new tags.

  • Delivered Online – A tick here indicates that the course is delivered online.

  • Course Type – Every course is an example of an overall course type. Course types are explained in Configuring Course Types in PICSWeb. Selecting the Course Type here will take you to the respective Course Type Summary page.

  • Enrolment Type – This indicates whether the course is Fixed Start Date or Roll-On Roll-Off.

  • Leader – This is the Officer who has been linked as the leader.

  • Enrolled – This shows how many learners or applicants are enrolled on the course.

  • Seats – This indicates how many places are available in total. Selecting the eye icon will open a graph displaying how many places have been filled through time.

  • Spaces – This indicates how many seats are left out of the total shown in the Seats column.

  • Start Date

  • End Date

  • Sessions – This shows how many Sessions make up the course.

  • Site

Filtering the Course List

The following searching and filtering options are available by default above the list. Once you have entered the necessary details, press Enter or select the Search icon to run the search and apply your filters.

  • Sort By – Here you can use the drop-down menu to choose how the list is ordered.

  • Search – Here you can search by instance Title.

  • Tags – Selecting the Search... box will open a drop-down menu where you can add multiple Tags to search by. The following search options are available:

    • Any – This will filter the list to records that contain at least one of the specified tags.

    • All – This will filter the list to records that contain every specified tag.

    • None – This will filter the list to records that do not have any of the specified tags.

  • Course Dates – These options filter by the overall date span of the course, meaning that you can, for example, choose all Current courses.

  • Course Type – Here you can search by Course Type.

  • Number of records – Here you can use the drop-down menu to choose how many results are displayed per page.

Along with these, additional fields can be added by selecting More. Choosing a field will add it to the top bar, where it works like the filters explained above. The following fields are available:

  • Status

  • Instance Type

  • Currently Running

  • Starts From

  • Ends Before

Exporting the Course List

Selecting More also shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.

Course Actions

Selecting the ... icon by a course in the list will open a menu with the following options:

  • Summary – This will open the Course Summary in a new page.

  • Enrol People – Selecting this will open the Batch Enrol window for the course.

  • Edit – This will open a window where you can Edit the Course.

  • Delete – You will be prompted to confirm that you want to delete the course.