The Learner Statuses tab in Workflow Configuration shows the statuses you have set up for Learners. These statuses can then be used to Create Workflows for learners. Statuses set up here can also be reported on in the Learner Status History Report.

The learner status list shows statuses on the left, with the sub-statuses for each status listed on the right. For each status, the following details are shown:

• Code

• Description

• Status – This indicates whether the status is Live or Dormant. Learners can only be transitioned onto Live statuses. The status can be changed by editing the status or sub-status, as explained below.

For each sub-status, the code and description are instead shown in a Code: Description format, rather than in separate columns.

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Filtering the Status List

The following searching and filtering options are available by default above the list. Once you have entered the necessary details, press Enter or select the Search icon to run the search and apply your filters.

• Description/Code search

• Status – Here you can restrict the list to either Live or Dormant statuses.

Exporting the Status List

Selecting More shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.

Adding a New Status

Selecting Actions > Create New Status from the top-right of the tab will open a window where you can specify the Code and Description for the new status. The Code entered will only be accepted if it is not already used for another learner status.

Once you have entered these details, select Save to add the new status or Cancel to discard it.

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Adding a New Sub-Status

Each status in the list has a link to Add new Sub-Status. Selecting this will open a window where you can enter the Code and Description for the new sub-status. The Code entered will only be accepted if it is not already used for another learner status.

Once you have entered these details, select Save to add the new sub-status or Cancel to discard it.

Status Actions

Selecting the … icon by a status or sub-status will show the following options:

• Edit – This will open a window where you can change the Description and Status.

• Delete – This will remove the status from PICSWeb. This should only be done for statuses that have been entered in error. For statuses that have been used, you should change the status to Dormant rather than deleting.