PICSWeb Funding Reconciliation

The Funding Reconciler in PICSWeb Month End can be used to compare ESFA funding reports to your PICSWeb Funding Calculations to look for any discrepancies between your calculated and actual funding values.

Selecting Month End > Funding Reconciliation from the side menu will open the funding reconciliation list, which displays your most recently run reconciliation for each different ESFA report.

Navigating the Funding Reconciler

For each funding period in the list, the following details are shown:

  • ILR Year


  • Type – This shows which ESFA report has been reconciled.

  • Last Run date and time – This will also indicate whether the report is still Processing.

  • Reconciliation Report – Once the report has been reconciled, you will be able to Download the Reconciliation Report, which shows any differences between the ESFA and PICSWeb values.

Filtering the List

The options to filter by ILR Year and UKPRN are available above the list. Bear in mind that the ILR Year is not the calendar year and instead runs from August of the chosen year to July of the next year. Once you have chosen the filters, press Enter or select the Search icon to apply them.

Exporting the List

Selecting More shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list. Note that this will just contain the details outlined above and no information from the actual reports.

Funding Reconciler Actions

Selecting Actions > New Reconciliation from the top-right corner of the page will open a window where you can Run Funding Reconciliation for an ESFA report.

Selecting Download by an item in the list will download a copy of the Funding Reconciliation Report.

Selecting … > Update by an item in the list will open a window where you can Rerun Funding Reconciliation for the chosen ILR Year, UKPRN and ESFA report.

Selecting … > Delete by an item in the list will delete that item. The reconciliation report will no longer be able to download. You will be prompted to confirm before the item is deleted.