Qualification List in PICSWeb Configuration

Owned by Joe Robson (Unlicensed)
Last updated: May 17, 2022
2 min read

Selecting Delivery > Qualifications from the Configuration section of the side menu will open the Qualification list. This page shows all qualifications that you and other database administrators have set up in PICSWeb.

For each qualification in the list, the following details are shown:

  • Code and Title – Selecting this will take you to the corresponding Qualification Summary.

  • Level

  • Awarding Body

  • Awarding Body Reference

  • Status – This indicates whether the qualification is Live or Dormant. A dormant qualification will not be available to add to any new learner records.

Filtering the List

The following searching and filtering options are available by default above the list. Once you have entered the necessary details, press Enter or select the  icon to run the search and apply your filters.

  • Search – Here you can search by qualification Code or Title.

  • Number of records – Here you can use the drop-down menu to choose how many results are displayed per page.

Along with these, additional fields can be added by selecting More. Choosing a field will add it to the top bar, where it works like the filters explained above. The following fields are available:

  • Status

  • Qualification Type

  • Old Level

  • Level

  • Sector Subject Area (SSA)

  • Currently in Use – This will limit the list to qualifications that are linked to learners who are in learning.

Exporting the List

Selecting More also shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.

Qualification Actions

The tickboxes by each qualification in the list can be used to Bulk Edit certain qualification details.

Selecting Create from the top-right corner of the page will open a window where you can Create a New Qualification.

Selecting the ... icon by a qualification in the list will give the following options:

  • Summary – This will open the corresponding Qualification Summary page.

  • Edit – This will open a window where you can Edit the Qualification.

  • Delete – You will need to confirm your choice before you can delete the qualification. You should only delete a qualification that has been entered in error and has not been added to any learners. For qualifications that have been used but are no longer needed, you should instead Edit the Qualification and set the status to Dormant.