The Grades tab in the Prior Qualifications section of qualification configuration is where you can set up and maintain the possible grades to assign to prior qualification records in Learner and Applicant records.
For each grade, the following details are shown:
Status – This indicates whether the grade is Live or Dormant.
Filtering the List
The option to search by Code and Name and filter by Number of Records shown are available by default above the list. Once you have entered the necessary details, press Enter or select the icon to run the search and apply your filters.
Selecting More will also show an option to filter by Status. Selecting this will add the filter to the top of the list, where it works like the other filters explained above.
Exporting the List
Selecting More shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.
Creating a New Grade
Selecting Create Grade will open a window where you can enter the Code and Name for the new grade.
Once you have finished, select Save to add the new grade or Cancel to discard it.
The following actions are also available from the Grades tab:
Edit – Selecting ... > Edit by a grade in the list will open a window where you can edit the Name and Status. Once you have made any changes, select Save to confirm them.
Delete – Selecting ... > Delete by a grade in the list will delete it. This should only be done for grades entered in error. For a grade that has been used, you should instead set the status to Dormant. You will be asked to confirm before you delete the record.