Generating Multiple Documents from a Record List in PICS

Once you have Created your Document Templates, you can generate documents based on these templates for your data records. This can either be done for Individual Records in Their Record Summary, or for multiple records from a record list.

Documents can be generated in bulk from the following locations:

• Learner List

• Applicant List

• Officer List

• Organisation List

In any of these pages, using the tickboxes to select the relevant records will show some bulk processing buttons.

Open

Selecting Update All > Generate Documents will open the Generate Documents window. In this window, you can enter the Name for the new document and choose which Template you want to use. Only templates set up for the current record type will be available.

Open

Once you have made your choice, select Run. The documents will then be produced in the background while you are free to continue using PICS. Once the documents have been generated, they will be available as a .ZIP file in the Report Downloads page, as well in the Files tab for the individual record summaries. You will also receive an email informing you when the documents are ready, with a link to the files tab.