The Participant Appointments Report produces a list of Appointments that are linked to Participants that meet the specified criteria.

Report Options

The following customisation options are available:

• Participants Report Type – This controls which date is used in the participant record to determine whether appointments for that participant will be included.

  • Choosing In Learning Between Dates will include any participants whose programme overlaps with the date range.

  • Choosing Starters Between Dates will include any participants whose Start Date falls within the date range.

  • Choosing Leavers Between Dates will include any participants whose Actual End Date falls within the date range.

  • Choosing Created Between Dates will include any participants whose Created Date falls within the date range.

• Participants From and To – Here you can specify the date range that will determine which participants are included in the report. You can either choose a Fixed Date and choose the relevant dates from the calendar date selector, or choose one of the relative values such as Today, Start of Week, Start of Month or others. If you choose a relative value, it is possible to add a positive or negative Offset value, which will adjust the date by the specified number of weeks. For example, choosing End of Week with a +1 Weeks Offset value will run the report from the end of the next week.

• Appointments Report Type – This filters the report to appointments with a specific Status between the specified dates. You can choose All Appointments, or only Pending, Completed or Cancelled appointments.

• Appointments From and To – Here you can specify the date range that will determine which appointments are included in the report. This works the same way as the Learners From and To explained above.

• Class – Here you can restrict the report to appointments of a specific class. Choosing a class from menu will add it to the field. You can add multiple statuses to the field and remove any added ones by selecting the X icon.

• Appointment Tags – Here you can restrict the report to appointments with specific Tags. Choosing a tag from the drop-down menu will add it to the field. You can add multiple tags to the field and remove any added ones by selecting the X icon. The following tag options are available:

  • Any – This will restrict the report to appointments that have at least one of the specified tags.

  • All – This will restrict the report to appointments that have every specified tag.

  • None – This will restrict the report to appointments that do not have any of the specified tags.

• Site – Here you can restrict the report to participants linked to a specific Site.

• Qualification Plan – Here you can restrict the report to participants linked to a specific Qualification Plan.

• Contract – Here you can restrict the report to participants linked to a specific Contract.

• Consortium – Here you can restrict the report to participants linked to a specific consortium.

• Programme – Here you can restrict the report to participants enrolled on a specific programme.

• Funding Organisation – Here you can restrict the report to participants associated with a specific funding organisation.

• Past Expected End – If this is ticked, only participants that have passed their Expected End Date will be included.

• On Break-in-Learning – Here you can choose whether to include participants on a Break in Learning. You can choose whether to include All Participants, Exclude those on a break in learning, or restrict the report to Only participants on a break in learning.

Report Output

The participant appointments report consists of a single sheet listing all matching appointment records. For each appointment, the linked participant’s Ident, First Name and Surname will also be shown, as well as any Optional Fields you have chosen when building the report.