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A process is available in PICSWeb to enter the necessary details to end both a learner’s episode and their ILR Learning Aims in one form. For Apprenticeship Standards this can be used after the process for Starting a Learner’s EPA in PICSWeb or for withdrawals prior to that.
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To access the form, open the learner’s ILR Summary and select Actions > End Episode & Aims from the top-right corner of the page. This will open a window where you can enter the following details:
Episode End date – Selecting this field will open a calendar date selector.
Achievement Date
Completion Status
Outcome
Employment Outcome
Outcome Grade
Withdrawal Reason
End Type
Achieved Target
Provider End Code – The values available here are provider-defined codes to indicate how the learner ended their programme. These codes can be maintained by a database administrator in the Provider End Codes section of List and Type Configuration.
Provider Destination – The values available here are provider-defined codes to indicate the learner's destination after their programme. These codes can be maintained by a database administrator in the Provider Destination Codes section of List and Type Configuration. These codes do not affect the ILR-specified Destination & Progression, which will have to be completed separately in the Destination and Progression tab in the Learner ILR Summary.
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The window will show any All ILR aims that will be affected updated with these values when you end the learner are shown at the bottom of the page.
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Any user-defined programme end fields will also be shown in this window, indicated by an Edit icon.
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