This page lists the available processing actions from the Funding Calculator. Once you have chosen an option, the calculation will be run in the background, meaning that you can continue to use PICSWeb while it takes place. The message below will be shown when this calculation is about to begin.

Open

Select Close to return to the period list, where the new period will be displayed with the status set to Processing.

Open

You will receive an email informing you when the calculation is complete.

Once the process has finished, the data produced will be available in the Funding Calculator Reports. The following processing actions are available:

Drafting Periods

This can be run on the current open period and performs a full year-to-date funding calculation. A period cannot be Drafted after is has been Finalled. To draft the current period, select Actions > Draft New Period.

This will open a window explaining the drafting process. Select Calculate to run the calculations. The new period will then be added to the list in the Funding Calculator.

Re-Drafting Periods

This can be run on any Drafted period and will update the calculation with any new values entered after the period was Drafted. A period cannot be Re-Drafted after is has been Finalled. To re-draft a period, select ... > Re-Draft by a drafted period.

You will then be asked to confirm your choice. Select Yes to continue.

Finalling Periods

This can be run on an Open or Drafted period and saves the full year-to-date calculation. You can only final a period if all previous periods have already been finalled.

To final a drafted period, select … > Final by the period in the list.

Select Yes to confirm and begin the calculations.

To final the current undrafted period, select Actions > Final New Period from the top-right corner of the page.

Select Calculate to run the calculations. The new period will then be added to the list in the Funding Calculator.

Re-Finalling Periods

This can be run on the most recently Finalled period and will recalculate the figures for that period and year-to-date. To re-final a period, select ... > Re-Final by a finalled period in the list.

You will then be asked to confirm your choice. Select Yes to continue.

Deleting Periods

If you have mistakenly drafted or finalled a period and wish to re-final the previous period, you will need to delete the period to make the earlier period available for processing. To do this, select … > Delete by the period.

A window will open explaining the deletion process. If you have read the information and are still sure you want to delete the period, select Delete. This will change the Status of the period to Deleting, before removing it entirely once the deletion process is complete.

Skipping Periods

If you have missed finalling several funding periods, or have joined PICS midway through the funding year, then your database administrators can skip several unfinalled periods to allow you to process the current period.

To do this, select Actions from the top-right corner of the page. This will show options to Final and Draft a new period, rather than the most recently processed period in the list.

Selecting either of these options will show a window explaining how the skipping process works. If you are sure that this is the right course of action, choose the relevant Period from the drop-down menu and select Calculate to process it.

Once the calculations are complete and you have refreshed the page, the chosen period will be shown in the list. Any periods between the most recently processed period and the chosen one will be shown as Skipped.