Officers in the PICSWeb Organisation Summary

The Officers tab in the Organisation Summary lists all Officers linked to the organisation record. For each officer, the following details are shown:

  • Officer Type – This indicates whether the officer is an Internal officer or External contact.

  • Officer Name – Selecting this will take you to the corresponding Officer Summary page.

  • Telephone number

  • Mobile number

  • Email address

  • Job Title

  • Relationship

Filtering the Officer List

The following searching and filtering options are available by default above the list. Once you have entered the necessary details, press Enter or select the Search icon to run the search and apply your filters.

  • Officer name search

  • Number of records displayed

Along with this, an additional field to filter by Type can be added by selecting More > Type. Selecting this field will add it to the top bar, where it works like the filter explained above. 

Exporting the Officer List

Selecting More shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.

Linking a New Officer

Selecting Actions > Link Officer in the officer tab will open a window where you can link a new PICS Officer to the organisation. In this window, you can choose the Relationship Type and which Officer you want to link. A Search bar is available in the officer drop-down menu.

Relationship types are maintained in Relationship Type Configuration.

Once you have finished, select Save to add the officer or Cancel to discard them.

Creating a New Officer

Selecting Actions > Create Officer will open the New Officer window. Any officer you create here will be automatically linked to the organisation.

Officer Actions

The following actions are available from the Officer tab:

  • Edit – Selecting ... > Edit by an officer in the list will open a window where you can choose a new officer to take over the relationship role.

  • Delete – Selecting ... > Delete will remove the officer from the learner record, though it will not delete the record itself. You will be prompted to confirm before the officer is removed.