Applications in the PICSWeb Vacancy Summary

On This Page

The Applications tab in the Vacancy Summary shows any Applications that have been recorded for the vacancy. For each application, the following details are shown:

  • Applicant – Selecting this will take you to the corresponding Applicant Summary page.
  • Tags – Selecting the  icon will expand a list of Tags attached to the application. You can select the X within a tag to remove it, or select the + icon to add new tags.
  • Started date
  • Ended date
  • CV Sent date
  • Application Sent date
  • Outcome – Custom outcomes can be set up in the Application Outcomes section of List and Type Configuration.

Tickboxes are also available by each application in the list. You can use these boxes to Bulk Add and Remove Tags.

Filtering the Application List

The following searching and filtering options are available by default above the list. Once you have entered the necessary details, press Enter or select the  icon to run the search and apply your filters.

  • Sort By – Here you can use the drop-down menu to choose how the list is ordered.
  • Tags – Selecting the Search... box will open a drop-down menu where you can add multiple Tags to search by. The following search options are available:

    • Any – This will filter the list to records that contain at least one of the specified tags.
    • All – This will filter the list to records that contain every specified tag.
    • None – This will filter the list to records that do not have any of the specified tags.
  • Number of records displayed

Along with these, additional fields can be added by selecting More. Choosing a field will add it to the top bar, where it works like the filters explained above. The following fields are available:

  • Is New
  • Outcome

Exporting the Application List

Selecting More shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.

Application Actions

To add a new application, select Match Applicants from the top-right corner of the list. This will begin the Vacancy Matching process. 

The following actions are available from the applications tab:

  • Summary – Selecting ... > Summary by an application in the list will take you to the corresponding Application Summary page.
  • Edit – Selecting ... > Edit by an application in the list will take you to the Application Edit page.
  • Delete – Selecting ... > Delete by an application in the list will remove it from the vacancy record and delete the application record from PICS. You will be prompted to confirm before the application is deleted.