This page covers some of the more significant changes in PICS 15.30 for the 2019/20 ESFA Contract Year. As this is a significant upgrade, there will be a short period of time where PICS will not be updated as regularly as usual.
A recording of our Change of Contract Year Webinar, along with links to supporting materials, is now available from Our Blog. |
These dates are correct as of 18/06/2019, but may be subject to change.
This year, the changes to the ILR are so minimal that there shouldn't be any major issues with adding new year starts to PICS before 15.30 is released, as long as you are using 15.20.012.11 or newer. After the 15.30 data migration is performed when you Upgrade, you should check any learners you have entered earlier to make sure there that are no issues. For more details of cross-year ILR working in PICS, please refer to other pages in ILR Year-End Processes.
The following changes will be made to reflect the new database specification:
Various historic fields in the ILR form will be removed in 15.30. This will slim down the database and improve running times.
The /wiki/spaces/POH/pages/276450633 will be updated to recognise and import ILR files in the 2019/20 format, in both the single ILR Importer and /wiki/spaces/POH/pages/276452062.
The following changes have been made to the ILR exporter to support 2019/20 specifications:
If you try to access an old PICS database on a newer version of a web app, you may receive a message informing you that the database has not been upgraded.
You will need to Upgrade the PICS database to be able to access the web app.
The Print ILR feature in PICS will include the 2019/20 format PDFs when version 15.30 is released. Blank ILR forms in the 2019/20 format are available on our website.
All Blog Posts relating to the 2019/20 transition can be accessed by selecting 2019-20 Changes from the Blog Categories drop-down menu.
A Training Document is available to guide you through all the main processes and considerations for the new ILR year and the 15.30 version of PICS.