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UKPRN – If your setup involves multiple providers, you can specify which provider the export is for by choosing the corresponding UKPRN. Only learners linked to the chosen UKPRN will be included in the export. Any UKPRN that is linked to a Live Funding Organisation or Contract will be available to choose.
Optional Export Filters
These options will control which learners are included in the export file. If any of these fields are left blank, no restrictions on that entity will be applied.
Sites – Here you can limit the export to only learners linked to specific Sites. Selecting the field will open a drop-down menu where you can search for the relevant site. Selecting a site will add it to the field. You can remove a site by selecting the X icon. If your user account is restricted according to sites, these restrictions will be applied to the export file along with any filtering you choose here.
Subcontractors – Here you can limit the export to only learners placed at specific Subcontractors. Selecting the field will open a drop-down menu where you can search for the relevant subcontractor. Selecting an organisation will add it to the field. You can remove an organisation by selecting the X icon.
Contracts – Here you can limit the export to only learners placed at specific Contracts. Selecting the field will open a drop-down menu where you can search for the relevant contract. Selecting an organisation a contract will add it to the field. You can remove a contract by selecting the X icon. Be aware that if you do not choose any contracts in this field, any contracts with the Include in ILR Exports field is set to No in the ILR tab in the Contract Summary will have no learners linked to that contract will be included, whether it has been named in this field or notincluded in the export. However, if you add the contract to this field, that option will be overridden and the learners will be included.
Tags – Here you can limit the export to only learners with specific Tags. Selecting the field will open a drop-down menu where you can search for the relevant tag. Selecting a tag will add it to the field. You can remove a tag by selecting the X icon.
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Once the export is complete, you will receive an email informing you that the export file has been produced successfully. It will be available to download in the Export List, with a status of Generated.
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Warning
If you download the same export file more than once, your browser may adjust the file name with a suffix to make it unique. For example, if the original download is named:
ILR-12345678-2021-20210128-163543-01
The second time you download that file it will be renamed:
ILR-12345678-2021-20210128-163543-01[1]