Each Course is made up of multiple sessions. Each session covers an individual lesson or other event. Selecting Courses > Sessions from the side menu will open a list of sessions the Session List for all courses, with the list limited by default to those that are running on the current day.

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To view the sessions that make up an individual course, go to the Sessions tab in the relevant Course Summary.

The course session list displays any sessions that match the filters set above the list. For each session, the following details are shown:

• Title

• Quick Session Dates – These options filter by the date of the session, meaning that you can, for example, choose all sessions occurring Today.

• Course Type – Every course is an example of an overall course type. Course types are explained in Configuring Course Types in PICSWeb. Selecting the Course Type here will take you to the respective Course Type Summary page.

• Type – This indicates whether the course is Fixed Start Date or Roll-On Roll-Off.

• Leader – This is the PICS Officer who has been linked as the leader. 

• Seats – This indicates how many places are available in total. Selecting the Eye icon will open a graph displaying how many places have been filled through time.

Filtering the Session List

The following searching and filtering options are available by default above the list. Once you have entered the necessary details, press Enter or select the Search icon to run the search and apply your filters.

• Sort By – Here you can use the drop-down menu to choose how the list is ordered.

• Quick Session Dates – Here you can choose from various pre-defined date ranges relative to the current date.

• Starts From – Selecting this field will open a calendar date selector.

• Ends Before – Selecting this field will open a calendar date selector.

• Number of records – Here you can use the drop-down menu to choose how many results are displayed per page.

Along with these, additional fields can be added by selecting More. Choosing a field will add it to the top bar, where it works like the filters explained above. The following fields are available:

• Room

• Start Time

• Tutor

Exporting the Session List

Selecting More also shows an option to Export to Excel. Selecting this will generate an Excel Spreadsheet containing the details currently displayed in the list.

Course Session Actions

Adding new sessions is done from the Sessions tab in the Course Summary.

The following actions are available from the session list:

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Summary – Selecting ... > Summary by a session in the list will open the corresponding Session Summary page.

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Attendance – Selecting ... > Edit Attendance by a session in the list will open the corresponding Edit Attendance window.

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Edit Session – Selecting ... > Edit Session by a session in the list will open the Edit Session window.

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Copy Forwards – Selecting ... > Copy Forwards by a session in the list will open the Copy Session Forward window.

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Delete – Selecting ... > Delete will remove the session. You will be prompted to confirm before the session is deleted.

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Bulk Update – If you have ticked any sessions in the list, the Update All option will be available. Selecting this will open the Bulk Edit Session window.

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